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Information Copy to Newly Registered SDS Based on Old Version Copy

Updated

When a newly registered SDS is determined to be identical to an existing SDS, it is possible to set certain information previously assigned to be automatically copied.

 

Condition and Timing for Automatic Copy:

When a new SDS is uploaded and its status becomes "Analysis Complete", if the system determines it to be identical to an existing SDS, the automatic copy of the configured items will be executed.

 

Selection of the Source Information:

The copy source will be the existing SDS that the system has determined to be "identical" and that has the latest revision date. 
If there are multiple SDS with the same revision date, the configured item information registered in those multiple SDS will be copied. (See specific example below.)

 

Conditions for Identical Determination:

The SDS is determined to be identical if both the "Product Name" and "Company Name (Manufacturer)" exactly match.

 

Copyable Items:

  • Tag
  • Department
  • Product Code
  • Person In Charge
  • Remarks

 

Notes on Use:

  • Configurable Role: 
    Users with Administrator Role.
  • Copy Target: 
    Regardless of the information (such as Department or Person In Charge) assigned to the existing SDS, the pre-configured items are automatically copied. 
    Please be aware of this if your organization uses multiple locations or departments.

 

※Specific Example of Cases with Multiple Source SDSs

Assume there are two SDS (SDS-A and SDS-B) registered with the same revision date, and they have different "Person In Charge", "Departments", and "Tag" assigned. 
If you enable only "Department" in the copy settings and upload a new SDS (SDS-C), the Department information registered in both SDS-A and SDS-B will be copied to the newly uploaded SDS-C.

Note that the "Tag", "Department" and "Person In Charge" information assigned when you newly upload the SDS will not be deleted. 
The items configured via the copy function will be added to that existing information upon digitization completion.

 

Steps:

  1. Click the gear mark in the upper right corner of the screen and select "Admin Settings".
  2. Select "PREVIOUS REVISION COPY SETTING", turn the relevant items ON / OFF, and click "UPDATE" to apply the changes.

 

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